Bookings, quotes and invoices
Run the full commercial flow from enquiry to payment in one workspace.
Feature architecture
Practical modules for catering operations.
Built around actual vendor workflows: booking control, pricing, VAT, menu planning, staff coordination, equipment and billing.
Core capabilities
The daily tools in one place.
Pricing strategy controls
Protect margins with minimum spend, seasonal and travel fee rules.
VAT and invoice clarity
Use VAT profiles and booking-level breakdowns for cleaner accounting.
Client portal permissions
Choose what each client can view, edit or approve before event day.
Equipment and maintenance
Track equipment, maintenance windows and warranty history per asset.
Calendar and dispatch context
Connect schedules, distance and travel costs in the booking workflow.
Operational depth
Designed for repeat use, not demos.
The modules are shaped around the recurring work mobile caterers do every week, from customer enquiry to event delivery.
Booking workflow
Keep every event moving from enquiry to paid.
CaterDesk keeps booking stage, customer details, quote, menu, invoice and payment status in one operational record.
- Pipeline statuses
- Quote workflow
- Conversion visibility
Menu and ingredients
Manage menus, recipes and supplier-sensitive costs.
Build a menu catalog your team can reuse, price and connect to booking-specific requirements.
- Menu packages
- Recipe and ingredient records
- Approval checkpoints
Event readiness
Collect the details that decide how the event runs.
Pre-event forms, access notes, service windows, staff details and client confirmations stay tied to the booking.
- Custom pre-event fields
- Staff and travel context
- Client portal updates
How teams use it
Built for real mobile catering jobs.
CaterDesk is not generic restaurant software. It supports the booking patterns used by food vans, hog roast caterers, BBQ teams, pizza vans, burger vans and ice cream van private hire operators.
Quote a hog roast event
Build a quote around guest count, service time, travel, deposits and final invoice status.
Manage pizza van menus
Keep pizza van menu options, packages, serving notes and client approvals connected to each booking.
Track BBQ catering deposits
Use booking statuses and payment records to see which BBQ catering jobs are quoted, confirmed or paid.
Send ice cream van private hire invoices
Store customer details, event location, invoice status and private hire notes in one workflow.
Coordinate burger van event bookings
Manage event dates, customer records, menu requirements and crew notes without extra spreadsheets.
Run food truck booking management
Give mobile food truck teams a single workspace for enquiries, quotes, bookings and payments.
Catering operations
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